To start and identify an interchange of zero or more functional groups and interchange-related control segments
Walgreens X12 861 Receiving Advice/Acceptance Certificate
X12 861 (Receiving Advice/Acceptance Certificate) is the EDI transaction exchanged between Walgreens (Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate)) and its trading partners. Stacksync handles full compliance, mapping, and real-time delivery.
- Segments
- 14
- Loops
- 2
- X12 861
- All partners ↗
Transaction context
Where 861 Receiving Advice/Acceptance Certificate fits on Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate)
- Walgreens channels
- 1 of 1
- Trading partners
- 6
- Channels
- 15
1 of Walgreens's 1 channel carries 861
partners across the Stacksync network trade 861
channels network-wide carry 861
Most common alongside 861
The 861 notifies a supplier of the receipt or formal acceptance of goods. It reports quantities received against what was ordered and flags damaged, rejected, or contested quantities through receiving-condition detail, with the BRA segment distinguishing a receiving advice from an acceptance certificate. Buyers use it to document delivery condition at the dock so discrepancies are resolved from a shared record rather than ad hoc correspondence. Sent by the receiving party, the buyer or its warehouse or 3PL, to the supplier after a shipment has been checked in.
When it fires: Dock staff complete check-in of a delivery and post the goods receipt; the 861 carries the counted, accepted, and rejected quantities back to the supplier.
Common 861 rejection causes
- Receipt reported against the wrong purchase order or shipment reference, so the supplier cannot tie the advice back to the original 850 and 856.
- Quantity or unit-of-measure mismatches between the receipt line and the order line, producing false shortage or overage reports.
- Contested quantities reported without receiving-condition detail, so the supplier knows units were disputed but not whether they were damaged, rejected, or short.
- Advice transmitted late or skipped for clean receipts, delaying discrepancy resolution and inventory reconciliation.
Specification summary
X12 861 Receiving Advice/Acceptance Certificate at the element level
The X12 861 specification defines 21 segments carrying 95 data elements, 42 of which are mandatory.
- Segments
- 21
- Data elements
- 95
- Mandatory elements
- 42
| Segment | Elements | Mandatory |
|---|---|---|
| BRA | 5 | 4 |
| REF | 3 | 1 |
| DTM | 4 | 1 |
| PRF | 4 | 1 |
| N1 | 4 | 1 |
| N2 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 8 | 1 |
| LIN | 11 | 2 |
| CTT | 1 | 1 |
Key identifiers in 861
- Reference Identification
- Date
- Transaction Set Purpose Code
- Receiving Advice or Acceptance Certificate Type Code
- Reference Identification Qualifier
- Date/Time Qualifier
- Purchase Order Number
- Entity Identifier Code
Full segment guideline — 14 segments 2 loops · X12 861 Receiving Advice/Acceptance Certificate
To indicate the beginning of a functional group and to provide control information
To indicate the start of a transaction set and to assign a control number
To indicate the beginning of a Receiving Advice or Acceptance Certificate Transaction Set and transmit an identifying number, date, and time
To specify identifying information
To specify pertinent dates and times
To provide reference to a specific purchase order
N1 Loop Repeat: 200
To identify a party by type of organization, name, and code
RCD Loop Repeat: 200,000
To report receiving conditions and specify contested quantities
To specify line-item detail relative to shipment
To specify basic item identification data
To request or identify a service, promotion, allowance, or charge; to specify the amount or percentage for the service, promotion, allowance, or charge
To indicate identifying marks and numbers for shipping containers
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Trading partners
5+ trading partners.
And every channel covered.
We connect to every major retailer, distributor, and 3PL on the EDI network. Type to search the directory, or browse the full catalogue.
PU Purchase Order Change Request Buyer Initiated IN Invoice SH Ship Notice Manifest PA Payment Order Remittance Advice PU Purchase Order
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Walgreens Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate) EDI 861 FAQ
Common questions about 861 Receiving Advice/Acceptance Certificate on the Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate) channel.
What is X12 861 Receiving Advice/Acceptance Certificate?
X12 861 (Receiving Advice/Acceptance Certificate) is the EDI transaction set used to exchange receiving advice/acceptance certificate data. Walgreens's Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate) channel requires it from trading partners.
Does Walgreens Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate) require 861 for trading partners?
Yes, Walgreens (Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate)) supports X12 861 Receiving Advice/Acceptance Certificate. Stacksync handles the full integration so your team can focus on operations.
How fast can I integrate Walgreens 861 with Stacksync?
Most companies go live with Walgreens 861 on Stacksync in days. Pre-built mappings, no-code setup, and real-time monitoring make EDI compliance straightforward.
Which documents accompany 861 on Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate)?
On Walgreens DC (Domestic Distribution Centers, Import, Direct to store, Corporate), X12 861 is typically exchanged alongside 850 Purchase Order, 856 Ship Notice Manifest, 820 Payment Order Remittance Advice, 810 Invoice. Stacksync maps each document into the same ERP or WMS workflow, so the full cycle stays in sync end to end.
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