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Loadsmart EDI
integration guide.

Plan your Loadsmart EDI integration: the trading relationship, required documents, source system and business responses. Start with the current partner guide and sample files.

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Listed documents
Confirm
Obtain the partner guide
Listed channels
Confirm
Identify your trading relationship
Implementation
Plan
Map, validate and reconcile

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Implementation guide

Loadsmart: EDI implementation plan

Plan the business records your ERP or warehouse needs to exchange with Loadsmart, using the broker examples below.

A verified document list for Loadsmart is not available here. These are planning examples; confirm the required documents with the partner before implementation.

Document examples to confirm with your partner
Document or decisionRecord and matching IDsWhat to test
X12 204 Motor Carrier Load TenderPlanning example; partner requirement unconfirmed load tender

load reference, pickup and delivery stop identifiers
  • Send an amended pickup appointment and retain the previous tender decision.
  • Test a multi-stop load whose stop sequence differs from address sorting.
X12 990 Response To A Load TenderPlanning example; partner requirement unconfirmed load-tender response

original load reference, carrier and response
  • Associate acceptance with the correct version of the load tender.
  • Test a declined tender and ensure it returns to dispatch for reassignment.
X12 214 Transportation Carrier Shipment Status MessagePlanning example; partner requirement unconfirmed shipment status event

shipment reference, event code, event time and location
  • Deliver an older status after a newer one and retain event history without moving the current status backward.
  • Send one milestone twice and avoid duplicate customer notifications.
X12 210 Motor Carrier Freight Details And InvoicePlanning example; partner requirement unconfirmed freight invoice

carrier invoice, shipment reference and charge line
  • Separate line-haul, fuel and accessorial charges before comparing the invoice with the agreed rate.
  • Test a second invoice for the same shipment and distinguish a revision from a duplicate.

Implementation steps

  1. Choose the trading account and channel

    Ask Loadsmart for the supplier or customer account, business unit, implementation guide and testing contact. Record what still needs confirmation before work starts.

  2. Map records and assign owners

    Start with load tender, load-tender response, shipment status event. For each document, assign the source system, destination record, stable identifiers and person responsible for exceptions. Agree whether a change updates an existing record or creates a new event.

  3. Test a complete exchange

    Run a successful exchange and the failure cases in the mapping table. Track delivery, document validation and processing in your business system separately. Agree on the Loadsmart production handoff and save the results of each approved test.

  4. Check results after launch

    Match records between systems using load reference, pickup and delivery stop identifiers. Assign an owner to missing responses, duplicates and rejected records. Test recovery before enabling automatic retries.

Go-live checklist

  • The required EDI documents, versions and sample files are agreed.
  • Sender and receiver IDs, test connections and production connections are agreed with the channel owner.
  • Delivery receipts, document validation and business responses have monitoring and a named owner.
  • Tests cover duplicates, partial processing and reconciliation with realistic business records.

EDI document examples to discuss with Loadsmart

Use these broker examples to plan the exchange. Confirm which documents Loadsmart requires for your account. Obtain the current partner guide before mapping fields.

Document flow

Example document relationships for Loadsmart

Where each document sits in its trading cycle, based on the transaction sets a broker typically trades. Confirm the current Loadsmart requirements with the partner. These are example relationships; the trading agreement determines the required sequence.

Logistics

All example steps listed
  1. 204 Motor Carrier Load Tender
  2. 990 Response to a Load Tender
  3. 214 Transportation Carrier Shipment Status
  4. 210 Motor Carrier Freight Details and Invoice
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Related references

Partners with related document listings

Compare document requirements for similar business processes.

E2open, LLC 143 docs · 37 channels Costco 55 docs · 12 channels Ryder 49 docs · 21 channels The Home Depot 48 docs · 11 channels Mercury Gate 45 docs · 12 channels Walmart 32 docs · 8 channels Target 23 docs · 4 channels United Natural Foods, Inc. (UNFI) 17 docs · 4 channels Aldi 16 docs · 2 channels Rivian Automotive, Inc 11 docs · 1 channel Shoe Carnival 10 docs · 2 channels HP (Ryder) 9 docs · 4 channels Staples Inc. 9 docs · 2 channels GNC Holdings, LLC (via Manhattan Associates) 8 docs · 2 channels White Cap 8 docs · 1 channel Fiji Water / OTM 8 docs · 2 channels Redwood Logistics 8 docs · 2 channels Ripple Foods 8 docs · 2 channels XPO Logistics Freight, Inc. 8 docs · 2 channels GlobalTranz 7 docs · 2 channels Schneider National Carriers, Inc. 6 docs · 2 channels

Showing 21 of 48 references

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FAQ

Loadsmart EDI questions

Which EDI documents are listed for Loadsmart?

This entry does not include a verified Loadsmart document list. The suggested X12 204 Motor Carrier Load Tender, X12 990 Response To A Load Tender, X12 214 Transportation Carrier Shipment Status Message, X12 210 Motor Carrier Freight Details And Invoice documents are planning examples; their use by the partner is unconfirmed. Request the current partner guide and sample exchanges before implementation.

How should I choose the Loadsmart EDI channel?

Obtain the business-unit name, supplier/customer number, implementation guide and transport contact from Loadsmart. Confirm the connection method with the partner’s EDI contact.

Which identifiers should the Loadsmart mapping preserve?

For X12 204 Motor Carrier Load Tender, plan around load reference, pickup and delivery stop identifiers. For X12 990 Response To A Load Tender, use original load reference, carrier and response. Use the partner guide to locate these values and check their allowed formats.

Does a successful EDI receipt mean Loadsmart accepted the business document?

Track delivery, document validation and business processing separately. An AS2 message disposition notification (MDN) confirms transport receipt; an X12 997 or 999 reports technical validation. Use the agreed business response or reconciliation report to confirm that the order, shipment or invoice was processed.

What should be tested before launching Loadsmart EDI?

Send an amended pickup appointment and retain the previous tender decision. Test a multi-stop load whose stop sequence differs from address sorting. Also test missing responses and recovery after a destination failure. Assign an owner to each failure and obtain partner approval before launch.

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