To start and identify an interchange of one or more functional groups and interchange-related control segments
EDI Ford Motor Company Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS) 856
Ford Motor Company X12 856 Ship Notice/Manifest
X12 856 (Ship Notice/Manifest) is the EDI transaction exchanged between Ford Motor Company (Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS)) and its trading partners. Stacksync handles full compliance, mapping, and real-time delivery.
- Segments
- 18
- Loops
- 3
- X12 856
- All partners ↗
Transaction context
Where 856 Ship Notice/Manifest fits on Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS)
On Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS), the X12 856 Ship Notice/Manifest follows the 850 Purchase Order in the Order-to-cash cycle.
- Ford Motor Company channels
- 1 of 1
- Trading partners
- 350
- Channels
- 457
1 of Ford Motor Company's 1 channel carries 856
partners across the Stacksync network trade 856
channels network-wide carry 856
Most common alongside 856
The 856 Ship Notice/Manifest, known in practice as the Advance Ship Notice (ASN), describes the contents and packing configuration of a shipment before it arrives, using nested hierarchical levels for shipment, order, pack, and item. Buyers use it to schedule dock labor and to match scanned GS1 carton labels against expected contents at receiving. Retail compliance programs treat the ASN as mandatory, and ASN errors are widely reported to generate more supplier chargebacks than any other EDI document type. Sent by the supplier, or a 3PL shipping on its behalf, to the buyer (retailer or distributor) at the time the order ships.
When it fires: A packed order is ship-confirmed and tendered to the carrier; the warehouse system generates the 856 so it reaches the buyer before the goods do.
Common 856 rejection causes
- SSCC-18 on the physical carton label does not match the SSCC in the ASN, so receiving scans fail and cartons are processed manually.
- Quantities in the ASN differ from what was physically packed or from the purchase order, a chargeback event commonly billed at 25 to 200 USD per incident.
- ASN transmitted after the truck arrives, or never sent, which retailers penalize regardless of whether the physical shipment was accurate.
- HL hierarchy (shipment/order/pack/item) flattened or nested incorrectly during mapping, causing receiving systems to misread carton contents.
Specification summary
X12 856 Ship Notice/Manifest at the element level
The X12 856 specification defines 32 segments carrying 147 data elements, 50 of which are mandatory.
- Segments
- 32
- Data elements
- 147
- Mandatory elements
- 50
| Segment | Elements | Mandatory |
|---|---|---|
| BSN | 6 | 4 |
| HL | 3 | 2 |
| LIN | 19 | 2 |
| SN1 | 4 | 2 |
| PRF | 2 | 1 |
| PID | 3 | 1 |
| REF | 2 | 1 |
| MAN | 4 | 2 |
| DTM | 3 | 1 |
| FOB | 4 | 1 |
| N1 | 4 | 1 |
| N3 | 2 | 1 |
Key identifiers in 856
- Transaction Set Purpose Code
- Shipment Identification
- Date
- Time
- Hierarchical ID Number
- Hierarchical Level Code
- Product/Service ID Qualifier
- Product/Service ID
Full segment guideline — 18 segments 3 loops · X12 856 Ship Notice/Manifest
To indicate the beginning of a functional group and to provide control information
To indicate the start of a transaction set and to assign a control number
To transmit identifying numbers, dates and other basic data relating to the transaction set
To specify pertinent dates and times
HL Loop Repeat: 200,000
To identify dependencies among and the content of hierarchically related groups of data segments.
To specify basic item identification data.
To specify line item detail relative to shipment
To specify physical measurements, including dimensions, tolerances, weights and counts.
To specify the transportation details relative to commodity, weight and quantity.
To transmit a hash total for a specific element in the transaction set
To indicate the end of the transaction set and provide the count of the transmitted segments, including the beginning (ST) and ending (SE) segments.
To specify the carrier, sequence of routing and to provide transit time information
To specify transportation details relating to the equipment used by the carrier.
To transmit identifying numbers.
CLD Loop Repeat: 8
To specify the number of material loads shipped.
N1 Loop Repeat: 200
To identify a party by type of organization, name and code
To specify allowances, charges or services
Trading partners
6+ trading partners.
And every channel covered.
We connect to every major retailer, distributor, and 3PL on the EDI network. Type to search the directory, or browse the full catalogue.
PU Purchase Order Change Request SH Shipping Schedule OR Order Status Report PU Purchase Order Change Acknowledgment AP Application Advice PU Purchase Order
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Ford Motor Company Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS) EDI 856 FAQ
Common questions about 856 Ship Notice/Manifest on the Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS) channel.
What is X12 856 Ship Notice/Manifest?
X12 856 (Ship Notice/Manifest) is the EDI transaction set used to exchange ship notice/manifest data. Ford Motor Company's Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS) channel requires it from trading partners.
Does Ford Motor Company Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS) require 856 for trading partners?
Yes, Ford Motor Company (Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS)) supports X12 856 Ship Notice/Manifest. Stacksync handles the full integration so your team can focus on operations.
How fast can I integrate Ford Motor Company 856 with Stacksync?
Most companies go live with Ford Motor Company 856 on Stacksync in days. Pre-built mappings, no-code setup, and real-time monitoring make EDI compliance straightforward.
Which documents accompany 856 on Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS)?
On Ford Motor Company (Customer Service Division) (North America) (Supplier Direct Ship - SDS), X12 856 is typically exchanged alongside 850 Purchase Order, 860 Purchase Order Change Request Buyer Initiated. Stacksync maps each document into the same ERP or WMS workflow, so the full cycle stays in sync end to end.
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