Configure incoming-mail workflows
Prepare a workflow around Stacksync’s built-in Gmail new-message trigger and an authorized Gmail connection. This trigger does not require a custom HTTP step; other mailbox actions may.
Your connection path
GmailChatGPT
Stacksync MCP OAuth
Your assistant works through your Stacksync workspace and its available connections.
First request
“Design a new-email intake workflow”
Stacksync MCP · Communications
Connect Gmail to ChatGPT with MCP.
Use Stacksync MCP to design workflows that start from Gmail. Stacksync documents a built-in new-message trigger; broader mailbox search or draft operations must be verified in the catalog or implemented as custom Gmail API steps.
01 / The connection
How Gmail works with ChatGPT
Use Stacksync MCP to design workflows that start from Gmail. Stacksync documents a built-in new-message trigger; broader mailbox search or draft operations must be verified in the catalog or implemented as custom Gmail API steps. Add the Stacksync MCP server to ChatGPT, then use the connection path below.
The server belongs to Stacksync. The available Gmail operations depend on your connection, permissions, and connector modules.
Explore the Gmail connector →02 / Capabilities
Gmail capabilities through MCP
Choose the connection path that fits the job. Your assistant inspects the available tools before configuring or running an action.
Design a bounded mailbox lookup
When no catalog action fits, prepare custom HTTP or code steps using Gmail message search and a separate detail fetch.
Prepare a draft-only process
Design a workflow that prepares a Gmail draft through a verified action or custom API request, keeping sending as a separate decision.
03 / Setup
Set up Stacksync MCP in ChatGPT
Connect the MCP server first. Then connect Gmail using the requirements below.
Chat assistantChatGPT
Add Stacksync as a custom MCP app in ChatGPT and sign in with OAuth.
Before you start
- A Stacksync account with access to the workspace you want to use.
- Permission to add an external MCP server in your AI client.
- A ChatGPT account with Developer mode and custom MCP apps available. The Stacksync guide lists Plus, Pro, Business, Enterprise and Edu; workspace administrators can restrict access.
Enable custom app setup
Open Settings → Apps → Advanced settings and turn on Developer mode. If the option is unavailable, check the account or workspace policy with your administrator.
Create the Stacksync app
Select Create app, name it Stacksync, enter the server URL below and choose OAuth. Complete the Stacksync sign-in and select your default workspace.
https://mcp.stacksync.com/mcpEnable Stacksync in your chat
Select Stacksync from the chat tools menu so the conversation can use its tools. Signing in to ChatGPT itself does not sign you in to Stacksync.
Check your workspace
Ask “List my Stacksync workspaces.” Confirm the workspace before choosing a connector or preparing a change. Connecting the assistant does not start a sync.
Check the connection
Ask “List my Stacksync workspaces.” Select the workspace you want to use, then ask the assistant to inspect the available Gmail connection and capabilities.
04 / Put it to work
Gmail workflow prompts
Example prompts for Gmail in ChatGPT. The outcomes describe what to expect, not results from your account. Review the proposed configuration before running it.
01
Workflow trigger
Design a new-email intake workflow
Inspect my Gmail connections, the Gmail trigger form and any existing intake workflow. Propose a workflow for new incoming messages with the sender and subject criteria I choose, then a review step before any downstream record is created. Show the trigger configuration and permitted message fields. Do not save or activate the workflow before I approve it.
What to expect
An incoming-message workflow proposal with explicit filtering and downstream review.
02
Custom API workflow
Plan a bounded Gmail review
Check whether the Stacksync catalog has the Gmail read action needed for my request. If not, propose custom API steps using messages.list for my search query and messages.get only for selected results. Explain the OAuth scopes, date range, result limit and pagination. Keep credentials outside chat and wait for review before running the reads or saving a workflow.
What to expect
A mailbox review plan with bounded scope and an explicit custom API path.
03
Custom API workflow
Prepare a draft-only follow-up process
Inspect available Gmail modules and my intended workflow. If a draft action is absent, propose a custom Gmail drafts.create step with securely configured OAuth. Use the recipient and source message I identify, show the full proposed subject and body, and separate draft creation from sending. Do not create a draft, send mail or deploy anything yet.
What to expect
A draft-only workflow proposal with the intended recipient and complete message visible for review.
05 / Before you run
Requirements and limitations
What you need
- Connect your AI client to Stacksync MCP, sign in and select the workspace before inspecting its resources.
- For the built-in trigger, use an authorized Gmail connection created through the Stacksync sign-in form.
- For custom Gmail API steps, configure OAuth and the required Google scopes outside chat; mailbox access is not granted by signing in to Stacksync alone.
What to account for
- The Gmail new-message trigger is built in. The custom workflow route on this page applies to mailbox actions that are absent from the live catalog, not to implementing that trigger.
- Gmail messages.list returns message and thread IDs; a separate messages.get call is needed for details. Limit queries and paginate deliberately.
- Creating a draft is still a mailbox write. Sending mail is a separate operation and is not included in these proposed draft workflows.
Your workspace. Your permissions.
OAuth access follows your Stacksync role. Choose read-only access during sign-in when appropriate. Workspace owners can enable “Ask before every change”; it is a configurable setting. Direct connector actions also follow gateway policies.
Read about permissions and approvals ↗If setup does not work
- The MCP server does not appear
- Check your client’s custom MCP settings and any plan or administrator prerequisites. Reconnect using the setup instructions above.
- Your workspace or app is missing
- Verify the Stacksync account and workspace selected during OAuth, then inspect the workspace’s connections. Add missing app credentials through the secure connection flow.
- An action is unavailable or denied
- Inspect the current connector modules and required inputs. Check your workspace role, read-only consent, gateway policy, and the source app’s API permissions.
06 / Common questions
Gmail MCP questions
What Gmail capability is directly documented by Stacksync?
The workflow trigger reference explicitly documents a built-in Gmail trigger for new messages on a connected mailbox. You do not need to implement this trigger as a custom API call. Search, draft and send actions must be checked separately.
Can I search Gmail from a Stacksync workflow?
First inspect the current catalog. If the needed action is unavailable, Stacksync’s documented custom HTTP or code path can be used to implement the Gmail API, with separate OAuth configuration and testing.
Does creating a draft send the email?
No. Gmail draft creation and message sending are distinct API operations. These examples request a reviewed draft proposal and do not authorize sending.
Reviewed · Product documentation and connector references
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