To start and identify an interchange of zero or more functional groups and interchange-related control segments
NEXCOM (Navy Exchange Service Command) X12 180 Return Merchandise Authorization and Notification
Plan X12 180 Return Merchandise Authorization and Notification for NEXCOM (Navy Exchange Service Command) / NEXCOM Trans. Connect document identifiers to your business records, test exception handling and track each exchange to completion.
- Segments
- 13
- Loops
- 2
- X12 180
- Partner references ↗
Implementation guide
NEXCOM (Navy Exchange Service Command) / NEXCOM Trans: 180 mapping and validation
X12 180 Return Merchandise Authorization and Notification is used when a return is requested, authorized or notified. Preserve return authorization, original order and returned item so the return authorization in your business system stays connected to the original document.
This document is listed for NEXCOM (Navy Exchange Service Command) / NEXCOM Trans. Confirm the version, required fields and responses that apply to your account.
| Document or decision | Record and matching IDs | What to test |
|---|---|---|
| Match the business record | return authorization return authorization, original order and returned item |
|
| Update the receiving system | Processing the return authorization ID assigned by the receiving system and processing result |
|
| Check the processing result | Processing status for the return authorization Original document reference and matching response |
|
The document reference includes 13 segments. Use the segment reference below to locate the relevant parts of the message. Check required fields and repetition limits in the partner guide.
How the related documents differ
Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.
- X12 810 Invoice
accounts-receivable or accounts-payable invoice: a bill is ready for the buyer to process.
Implementation steps
-
Choose the starting event and owner
Decide which application acts when a return is requested, authorized or notified. Name the operational owner of the return authorization and the team that resolves rejected or ambiguous messages.
-
Keep record IDs connected
Map return authorization, original order and returned item. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and NEXCOM (Navy Exchange Service Command) guide. Preserve the source reference alongside any new destination identifier.
-
Test failures before launch
Run the failure cases in the mapping table against realistic return authorization data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.
-
Track every document to completion
Record transport delivery and document validation separately from successful return authorization processing. Give unresolved errors an owner and check the receiving system before approving retries.
Go-live checklist
- An approved 180 sample and the agreed version and partner guide are available.
- The mapping tests pass with realistic return authorization data.
- Each submitted document can be traced through delivery, validation and processing in the receiving system.
- Your team knows how to investigate and recover a rejected or timed-out return authorization without processing it twice.
Transaction context
Where 180 Return Merchandise Authorization and Notification fits on NEXCOM Trans
- NEXCOM (Navy Exchange Service Command) channels
- 1 of 1
1 of NEXCOM (Navy Exchange Service Command)'s 1 channel list 180
- Trading partners
- 5
partner references list 180
- Channels
- 5
channel entries list 180
Frequently listed alongside 180
Document structure
X12 180 Return Merchandise Authorization and Notification at the element level
The X12 180 reference contains 22 segment entries and 75 data elements; 42 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.
- Segments
- 22
- Data elements
- 75
- Mandatory elements
- 42
| Segment | Elements | Mandatory |
|---|---|---|
| BGN | 5 | 3 |
| PRF | 2 | 1 |
| DTM | 4 | 1 |
| N9 | 3 | 1 |
| NTE | 1 | 1 |
| N1 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 7 | 1 |
| BLI | 6 | 2 |
| PID | 3 | 1 |
Key identifiers in 180
- Transaction Set Purpose Code
- Reference Identification
- Date
- Purchase Order Number
- Date/Time Qualifier
- Reference Identification Qualifier
- Description
- Entity Identifier Code
Segment reference — 13 segments 2 loops · X12 180 Return Merchandise Authorization and Notification
To indicate the beginning of a functional group and to provide control information
To indicate the start of a transaction set and to assign a control number
To indicate the beginning of a transaction set
To provide reference to a specific purchase order
To specify pertinent dates and times
To transmit identifying information as specified by the Reference Identification Qualifier
N1 Loop Repeat: 200
To identify a party by type of organization, name, and code
To specify the location of the named party
To specify the geographic place of the named party
BLI Loop
To specify basic item data: item identification, quantity, and price
To indicate the disposition of the item, the reason for return by the returnee, the response to the reason for return, and whether the item was used
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Related references
Other transactions in NEXCOM Trans
Other EDI documents listed on this channel.
Purchase Order X12 850 Purchase Order Acknowledgment X12 855 Product Activity Data X12 852 Payment Order Remittance Advice X12 820 Invoice X12 810 Request For Routing Instructions X12 753 Routing Instructions X12 754 Ship Notice Manifest X12 856 Inventory Inquiry Advice X12 846 Transportation Carrier Shipment Status Message X12 214
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Browse the full directoryNEXCOM (Navy Exchange Service Command) / NEXCOM Trans EDI 180 questions
Common questions about 180 Return Merchandise Authorization and Notification on the NEXCOM Trans channel.
What is X12 180 Return Merchandise Authorization and Notification used for?
180 is used when a return is requested, authorized or notified. It carries information for the return authorization. Match it to your business system using return authorization, original order and returned item.
Is 180 required for NEXCOM (Navy Exchange Service Command) / NEXCOM Trans?
180 is listed for NEXCOM (Navy Exchange Service Command) / NEXCOM Trans. Confirm the required version and direction for your business unit and account with the partner.
What should I map for X12 180?
Start with return authorization, original order and returned item and the target return authorization. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.
How should I test 180 error handling?
Test a return quantity larger than the original shipment and require review. Keep authorization separate from physical receipt so stock is not increased early. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.
How does 180 relate to other EDI messages?
X12 810 Invoice is a related document also listed on NEXCOM Trans. Match these documents through their order, shipment or invoice references. Agree which response marks each business step as complete.
What is the difference between 180 and 810?
180 is used when a return is requested, authorized or notified. 810 is used when a bill is ready for the buyer to process. Each message represents a different business step. Keep their record references connected and track the processing result for each message.
Connect NEXCOM (Navy Exchange Service Command) EDI to your business systems
See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.
