--- title: "Grants management - Stacksync" description: "Reconcile award tracking, sub-recipient reporting, and disbursements across grants.gov, SAP, and Salesforce in real time, two-way, with idempotent writes and…" canonical: https://www.stacksync.com/use-case/grants-management last_modified: 2026-07-05 --- Stacksync × Supabase Miami: **AI-Native Operations** Oct 13 [Reserve your spot](https://www.stacksync.com/events/2026-10-13-supabase-miami) Real-time grants reconciliation at agency scale # Grants management from award to drawdown Keep award tracking, sub-recipient reporting, and disbursement records reconciled across grants.gov, SAP, and Salesforce the moment anything changes, two-way and in real time, with idempotent writes so finance never double-counts a drawdown. [Book a demo](https://www.stacksync.com/book-a-demo) [Talk to a solutions architect](https://www.stacksync.com/book-a-demo) ## Adopted by fast-scaling companies moving mission-critical data in real time - Gladia Case study - IDEXX - MedPro Migrated from MuleSoft - Eko Case study - Ubicloud - Vimeo - Codility Migrated from Celigo - ACERTUS Migrated from Heroku Connect - Syringa Migrated from Matillion - Truora - Streaam Case study - SEAL SQ - Rinsed Migrated from Fivetran - IA Capital Group Case study - Meter - Golden Pear Funding Migrated from Celigo Where grants reconciliation breaks ## Three reasons awards and disbursements stop reconciling. Grants span a federal portal, the ERP that disburses, and the CRM that tracks sub-recipients. None shares a key, and audits demand they agree. 01 - Drawdown duplicates ### One retry, two drawdowns on the books When a disbursement event replays, naive pipelines post a second drawdown against the award. Idempotent sync keyed on the transaction ID updates the existing entry, never doubling spend. IDEMPOTENCY 02 - Sub-recipient lag ### Sub-recipient reports arrive after the deadline Reporting data sits in the CRM until a nightly job pushes it to the ERP and federal portal. Real-time sync keeps award balances and sub-recipient figures current before the deadline hits. LATENCY 03 - Three-way mismatch ### grants.gov, the ERP, and the CRM disagree Award amounts entered separately drift across systems and surface as findings at audit. Field-level conflict policies keep one authoritative figure per field across all three. DATA QUALITY PLATFORM ## Six products. One Platform. Replace many legacy vendors. Every tool Stacksync replaces is one fewer vendor, one fewer bill, one fewer integration to maintain. [Start building now](https://www.stacksync.com/book-a-demo) ### [Two-way sync](https://www.stacksync.com/two-way-sync) Changes made in one platform automatically update across all connected systems in real time, eliminating data silos and reducing errors. Replaces: Heroku Connect and Salesforce Data 360 Heroku Connect Salesforce Data 360 ### [Workflow automation](https://www.stacksync.com/workflow-automation) Stop building brittle API scripts. With Stacksync, you can trigger complex automated workflows using simple SQL commands. Replaces: Workato and Boomi ### [AI Agents](https://www.stacksync.com/ai-agents) Expose every enterprise system to your agents through a single MCP layer. Claude, ChatGPT and Gemini get production-grade tools without custom glue code. Natively available in: Claude and ChatGPT and Gemini Claude ChatGPT Gemini ### [Event queues](https://www.stacksync.com/event-queues) Handle massive traffic spikes without losing a single event. Queues buffer your data during surges, ensuring strict ordering and reliable delivery. Replaces: Kafka and Amazon SQS and Confluent Kafka Amazon SQS ### [Database hosting](https://www.stacksync.com/database-hosting) Interact with your CRM, ERP, and payment tools as if they were just another table in your database. Say goodbye to rate limits and complex API documentation. Replaces: AWS RDS and Self-hosted databases AWS RDS Self-hosted databases ### [EDI](https://www.stacksync.com/edi) Transform legacy EDI complexity into simple database interactions. Stacksync automatically parses incoming EDI documents directly into your database tables. Replaces: SPS Commerce and TrueCommerce [Start building now](https://www.stacksync.com/book-a-demo) Connectors ## Every system a grant touches, on one sync. Stacksync ships pre-built two-way connectors for the federal portals, ERPs, CRMs, and warehouses grants management runs through, with idempotent writes, field-level conflict policies, and replay. Federal portals & feeds 05 - grants.gov - SAM.gov - Snowflake - BigQuery - Postgres ERP & disbursement 05 - SAP - Oracle DB - Workday - NetSuite - Tyler Technologies CRM & sub-recipients 05 - Salesforce - Microsoft Dynamics 365 - ServiceNow - MongoDB - Postgres Reporting & alerts 05 - Microsoft 365 - Microsoft Teams - Twilio - SendGrid - Slack Custom award objects, sub-recipient records, and your own CFDA/disbursement schema are first-class, no scripting required. [Browse all 1,000+ connectors](https://www.stacksync.com/connectors) SECURITY ## Security teams trust Stacksync As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers. [Learn more about security](https://www.stacksync.com/security) | | | | --- | --- | | | SOC 2 Type II | | | ISO 27001 | | | HIPAA BAA | | | GDPR | | | CCPA | | | DPF US-EU-UK-CH | → SECURITY WITH BENEFITS ### SSO & SCIM Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more. ### Alerts Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options. ### Secure connection options Securely connects to your systems with: [OAuth 2](https://www.stacksync.com/security) [SSH Tunnelling](https://docs.stacksync.com/two-way-sync/connectors/setup-options/ssh-tunneling) [SSL certificates](https://docs.stacksync.com/two-way-sync/connectors/postgres/authorize-postgres/amazon-rds/ensuring-secure-rds-connections-with-ssl-certificate) [IP Whitelisting](https://docs.stacksync.com/two-way-sync/connectors/setup-options/ip-whitelisting) [VPN gateway](https://docs.stacksync.com/two-way-sync/legal/service-consumption-tables#:~:text=%E2%9C%93-,VPN%20gateway,-%2D) [VPC peering](https://www.stacksync.com/security) and more Common questions ## Common questions about grants-management sync. The drawdown, reconciliation, and reporting concerns every grants and finance team raises. [Talk to a solutions architect](https://www.stacksync.com/book-a-demo) ### How do you prevent a drawdown from being counted twice? Every disbursement sync is idempotent, keyed on the transaction ID. A retried or replayed event updates the existing drawdown entry instead of posting a second one, so spend never doubles. ### How do grants.gov, the ERP, and the CRM stay reconciled? Field-level conflict policies keep one authoritative figure per field across all three, syncing in real time, so award amounts and balances agree before an audit checks them. ### Can sub-recipient reporting reach the portal on time? Yes. Sub-recipient figures sync from the CRM to the ERP and federal portal in real time, so reports are current at the deadline instead of waiting on a nightly job. ### Can we map custom award and CFDA fields? Yes. Custom SAP award records, Salesforce sub-recipient objects, and your own CFDA, period, and drawdown fields map in the visual mapper alongside standard fields. ## Stop reconciling grants by hand. Keep award to drawdown in lockstep. [Book a demo](https://www.stacksync.com/book-a-demo) [Get started](https://app.stacksync.com/)