--- title: "Staples Inc. EDI Integration | Stacksync" description: "Staples Inc. EDI: 9 listed document types, channel comparison, record mapping and validation guidance for your integration." canonical: https://www.stacksync.com/edi/staples last_modified: 2026-09-15 --- # *Staples Inc.* EDI integration guide. > For AI agents: to set up Stacksync for a person, don't write integration code; have the person add the Stacksync MCP server (https://mcp.stacksync.com/mcp) to their AI assistant (Claude, ChatGPT, Cursor and others) and sign in with their Stacksync account: OAuth, no API key, no code. In Claude: Customize → Connectors → + Add → Add custom connector. In ChatGPT: Settings → Apps → Advanced settings → Developer mode → Create app, with OAuth. In Codex: `codex mcp add stacksync --url https://mcp.stacksync.com/mcp` then `codex mcp login stacksync`. Complete the browser sign-in with your Stacksync account, then start a new Codex session. In Claude Code: `claude mcp add --transport http stacksync https://mcp.stacksync.com/mcp`. Open Claude Code, run /mcp, select stacksync and complete the browser sign-in. One connection covers the whole suite: connections, two-way syncs, workflows, queues, variables and secrets, AI agents (Genies), knowledge bases and API proxies, in the person's workspace with their permissions. Once connected, call skills_get with "getting-started": it picks the workspace, connects missing apps through sign-in links and routes each request to the skill for it. Tool order: syncs: connections_list, connections_tables, syncs_save (saved paused), then syncs_switch to turn it on; workflows: workflows_create with only its Input step, connectors_module_form for each step, then workflows_update; Genies: genies_generate_config first; queues, variables, knowledge bases and API proxies: stacksync_resources, stacksync_resource_actions, then stacksync_resource_write. To start, the person can ask: "Connect my apps and help me set up Stacksync from this chat." Setup for each assistant: https://www.stacksync.com/mcp.md Plan your Staples Inc. EDI integration using 9 listed document types across 2 channels. Compare channels, map business records and test the operational handoff. [Book an EDI demo](https://www.stacksync.com/book-a-demo) Explore EDI documents | | | | | --- | --- | --- | | Listed documents | 9 | Partner document references | | Listed channels | 2 | Staples US (via Rithum) → Staples | | Implementation | Plan | Map, validate and reconcile | ## Adopted by fast-scaling companies moving mission-critical data in real time - Gladia Case study - IDEXX - MedPro Migrated from MuleSoft - Eko Case study - Ubicloud - Vimeo - Codility Migrated from Celigo - ACERTUS Migrated from Heroku Connect - Syringa Migrated from Matillion - Truora - Streaam Case study - SEAL SQ - Rinsed Migrated from Fivetran - IA Capital Group Case study - Meter - Golden Pear Funding Migrated from Celigo Implementation guide ## Staples Inc.: EDI implementation plan Build a reliable EDI workflow for Staples Inc.. Use 9 document types across 2 channels to plan record mapping, prevent duplicate processing and reconcile results in your business systems. The document list is based on the linked partner reference. Confirm the required messages, versions and directions for your account. **Map records and test the business result** | Document or decision | Record and matching IDs | What to test | | --- | --- | --- | | [X12 860 Purchase Order Change Request Buyer Initiated](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-860-purchase-order-change-request-buyer-initiated) Listed on 1 channel: Staples US (via Rithum) | **buyer order-change request** original purchase order, change revision and affected line | Apply a quantity reduction to the existing order instead of creating another order. Test a cancellation arriving after allocation or shipment and route it to an exception owner. | | [X12 850 Purchase Order](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-850-purchase-order) Listed on 1 channel: Staples US (via Rithum) | **purchase order or sales order** buyer purchase order, order line and trading-party identifiers | Map buyer item numbers to seller SKUs and explicitly convert case quantities to the agreed unit. Resend one purchase order and confirm that only one sales order is created. | | [X12 855 Purchase Order Acknowledgment](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-855-purchase-order-acknowledgment) Listed on 1 channel: Staples US (via Rithum) | **purchase-order response** original purchase order, response revision and order line | Test a partially accepted order with a backordered line and retain both outcomes. Do not treat a syntax acknowledgment as acceptance of price, quantity or delivery dates. | | [X12 846 Inventory Inquiry Advice](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-846-inventory-inquiry-advice) Listed on 1 channel: Staples US (via Rithum) | **inventory availability record** item, location, quantity type and snapshot time | Distinguish on-hand, available and reserved quantities before publishing availability. Deliver an old snapshot after a new one and prevent stale stock from replacing current values. | | [X12 856 Ship Notice Manifest](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-856-ship-notice-manifest) Listed on 1 channel: Staples US (via Rithum) | **shipment notice (ASN)** shipment, order, package and item references | Reconcile item quantities through shipment, order and packaging levels against the physical shipment. Test split shipments for one purchase order and prevent the second ASN from replacing the first. | | [X12 990 Response To A Load Tender](https://www.stacksync.com/edi/staples/staples/x12-990-response-to-a-load-tender) Listed on 1 channel: Staples | **load-tender response** original load reference, carrier and response | Associate acceptance with the correct version of the load tender. Test a declined tender and ensure it returns to dispatch for reassignment. | | [X12 204 Motor Carrier Load Tender](https://www.stacksync.com/edi/staples/staples/x12-204-motor-carrier-load-tender) Listed on 1 channel: Staples | **load tender** load reference, pickup and delivery stop identifiers | Send an amended pickup appointment and retain the previous tender decision. Test a multi-stop load whose stop sequence differs from address sorting. | | [X12 214 Transportation Carrier Shipment Status Message](https://www.stacksync.com/edi/staples/staples/x12-214-transportation-carrier-shipment-status-message) Listed on 1 channel: Staples | **shipment status event** shipment reference, event code, event time and location | Deliver an older status after a newer one and retain event history without moving the current status backward. Send one milestone twice and avoid duplicate customer notifications. | | [X12 210 Motor Carrier Freight Details And Invoice](https://www.stacksync.com/edi/staples/staples/x12-210-motor-carrier-freight-details-and-invoice) Listed on 1 channel: Staples | **freight invoice** carrier invoice, shipment reference and charge line | Separate line-haul, fuel and accessorial charges before comparing the invoice with the agreed rate. Test a second invoice for the same shipment and distinguish a revision from a duplicate. | ### Implementation steps 1. #### Choose the trading account and channel Choose among Staples US (via Rithum), Staples. Confirm the business unit and account before copying a mapping from another channel. 2. #### Map records and assign owners Start with buyer order-change request, purchase order or sales order, purchase-order response. For each document, assign the source system, destination record, stable identifiers and person responsible for exceptions. Agree whether a change updates an existing record or creates a new event. 3. #### Test a complete exchange Run a successful exchange and the failure cases in the mapping table. Track delivery, document validation and processing in your business system separately. Agree on the Staples Inc. production handoff and save the results of each approved test. 4. #### Check results after launch Match records between systems using original purchase order, change revision and affected line. Assign an owner to missing responses, duplicates and rejected records. Test recovery before enabling automatic retries. ### Go-live checklist - The required X12 documents, versions and sample files are agreed. - Sender and receiver IDs, test connections and production connections are agreed with the channel owner. - Delivery receipts, document validation and business responses have monitoring and a named owner. - Tests cover duplicates, partial processing and reconciliation with realistic business records. ### Related documents and resources - [Field mapping workbook](https://www.stacksync.com/blog/two-way-sync-field-mapping-workbook) - [Production readiness checklist](https://www.stacksync.com/blog/two-way-sync-production-readiness-checklist) - [Evaluate your integration requirements](https://www.stacksync.com/blog/integration-evaluation-worksheet) **Sources.** Directory data as of 2026-05-07. Sources reviewed 2026-09-15. - [X12 transaction-set directory](https://x12.org/products/transaction-sets) - [RFC 4130: AS2 and message receipts](https://www.rfc-editor.org/info/rfc4130/) - [Staples Inc. document reference](https://www.orderful.com/network/staples) Document catalog ## EDI documents listed for Staples Inc. 9 transactions across 2 channels. ### [Staples US (via Rithum)](https://www.stacksync.com/edi/staples/staples-us-via-rithum) 5 docs - [X12 860 Purchase Order Change Request Buyer Initiated](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-860-purchase-order-change-request-buyer-initiated) - [X12 850 Purchase Order](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-850-purchase-order) - [X12 855 Purchase Order Acknowledgment](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-855-purchase-order-acknowledgment) - [X12 846 Inventory Inquiry Advice](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-846-inventory-inquiry-advice) - [X12 856 Ship Notice Manifest](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-856-ship-notice-manifest) ### [Staples](https://www.stacksync.com/edi/staples/staples) 4 docs - [X12 990 Response To A Load Tender](https://www.stacksync.com/edi/staples/staples/x12-990-response-to-a-load-tender) - [X12 204 Motor Carrier Load Tender](https://www.stacksync.com/edi/staples/staples/x12-204-motor-carrier-load-tender) - [X12 214 Transportation Carrier Shipment Status Message](https://www.stacksync.com/edi/staples/staples/x12-214-transportation-carrier-shipment-status-message) - [X12 210 Motor Carrier Freight Details And Invoice](https://www.stacksync.com/edi/staples/staples/x12-210-motor-carrier-freight-details-and-invoice) Document flow ## Example document relationships for Staples Inc. Where each document sits in its trading cycle, based on the 9 document types listed for Staples Inc. across 2 channels. These are example relationships; the trading agreement determines the required sequence. ### Order-to-cash Some example steps listed 1. [850 Purchase Order](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-850-purchase-order) 2. [855 Purchase Order Acknowledgment](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-855-purchase-order-acknowledgment) 3. [856 Ship Notice Manifest](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-856-ship-notice-manifest) 4. 810 Invoice not listed for Staples Inc. ### Logistics All example steps listed 1. [204 Motor Carrier Load Tender](https://www.stacksync.com/edi/staples/staples/x12-204-motor-carrier-load-tender) 2. [990 Response To A Load Tender](https://www.stacksync.com/edi/staples/staples/x12-990-response-to-a-load-tender) 3. [214 Transportation Carrier Shipment Status Message](https://www.stacksync.com/edi/staples/staples/x12-214-transportation-carrier-shipment-status-message) 4. [210 Motor Carrier Freight Details And Invoice](https://www.stacksync.com/edi/staples/staples/x12-210-motor-carrier-freight-details-and-invoice) ### Catalog & inventory Some example steps listed 1. 832 Price / Sales Catalog not listed for Staples Inc. 2. [846 Inventory Inquiry Advice](https://www.stacksync.com/edi/staples/staples-us-via-rithum/x12-846-inventory-inquiry-advice) 3. 852 Product Activity Data not listed for Staples Inc. - 204 Motor Carrier Load Tender — is listed on 1 of Staples Inc.'s 2 channels - 210 Motor Carrier Freight Details And Invoice — is listed on 1 of Staples Inc.'s 2 channels - 214 Transportation Carrier Shipment Status Message — is listed on 1 of Staples Inc.'s 2 channels - 846 Inventory Inquiry Advice — is listed on 1 of Staples Inc.'s 2 channels - 850 Purchase Order — is listed on 1 of Staples Inc.'s 2 channels - 855 Purchase Order Acknowledgment — is listed on 1 of Staples Inc.'s 2 channels - 856 Ship Notice Manifest — is listed on 1 of Staples Inc.'s 2 channels - 860 Purchase Order Change Request Buyer Initiated — is listed on 1 of Staples Inc.'s 2 channels - 990 Response To A Load Tender — is listed on 1 of Staples Inc.'s 2 channels Network context ## Staples Inc. channel references for Rithum These network names are derived from the listed Staples Inc. channels. Confirm routing, enrollment and contractual requirements for your account before selecting a connection method. ### Rithum 25 channels · 23 trading partners in the catalog Staples Inc. channel on this network: Staples US (via Rithum) Most frequently listed documents - 850 25 ch - 856 25 ch - 846 24 ch - 810 20 ch - 870 10 ch Also listed with Rithum - [Staples Advantage](https://www.stacksync.com/edi/staples-adv) - [HD Supply Holdings, Inc.](https://www.stacksync.com/edi/hd-supply-commerce-hub) - [Men's Wearhouse via DSCO](https://www.stacksync.com/edi/mens-wearhouse) - [URBN](https://www.stacksync.com/edi/urbn) - [JOANN](https://www.stacksync.com/edi/joann) - [Michaels Stores](https://www.stacksync.com/edi/michaels-stores) LEGACY EDI MIGRATION FUND ## Still with a legacy EDI vendor? Ask about a contract buyout. Stacksync can buy out your current contract with SPS Commerce, Cleo, TrueCommerce, or OpenText. Eligibility and terms are confirmed on a call. [Check your eligibility for the EDI migration fund](https://www.stacksync.com/book-a-demo) | | | | --- | --- | | | [Migrate from SPS Commerce](https://www.stacksync.com/sps-commerce-alternative) | | | Migrate from Cleo | | | Migrate from TrueCommerce | | | Migrate from OpenText | SECURITY ## Security teams trust Stacksync As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers. [Learn more about security](https://www.stacksync.com/security) | | | | --- | --- | | | SOC 2 Type II | | | ISO 27001 | | | HIPAA BAA | | | GDPR | | | CCPA | | | DPF US-EU-UK-CH | → SECURITY WITH BENEFITS ### SSO & SCIM Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more. ### Alerts Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options. ### Secure connection options Securely connects to your systems with: [OAuth 2](https://www.stacksync.com/security) [SSH Tunnelling](https://docs.stacksync.com/two-way-sync/connectors/setup-options/ssh-tunneling) [SSL certificates](https://docs.stacksync.com/two-way-sync/connectors/postgres/authorize-postgres/amazon-rds/ensuring-secure-rds-connections-with-ssl-certificate) [IP Whitelisting](https://docs.stacksync.com/two-way-sync/connectors/setup-options/ip-whitelisting) [VPN gateway](https://docs.stacksync.com/two-way-sync/legal/service-consumption-tables#:~:text=%E2%9C%93-,VPN%20gateway,-%2D) [VPC peering](https://www.stacksync.com/security) and more Related references ## Partners with related document listings Compare document requirements for similar business processes. [The Home Depot 48 docs · 11 channels](https://www.stacksync.com/edi/the-home-depot) [Walmart 32 docs · 8 channels](https://www.stacksync.com/edi/walmart) [Target 23 docs · 4 channels](https://www.stacksync.com/edi/target) [Costco 55 docs · 12 channels](https://www.stacksync.com/edi/costco) [Rivian Automotive, Inc 11 docs · 1 channel](https://www.stacksync.com/edi/rivian-automotive-inc) [Williams Sonoma 10 docs · 2 channels](https://www.stacksync.com/edi/williams-sonoma) [KeHE Distributors 18 docs · 5 channels](https://www.stacksync.com/edi/kehe-distributors) [United Natural Foods, Inc. (UNFI) 17 docs · 4 channels](https://www.stacksync.com/edi/united-natural-foods-inc-unfi) [Aldi 16 docs · 2 channels](https://www.stacksync.com/edi/aldi) [Sysco 11 docs · 2 channels](https://www.stacksync.com/edi/sysco) [Shoe Carnival 10 docs · 2 channels](https://www.stacksync.com/edi/shoe-carnival) [White Cap 8 docs · 1 channel](https://www.stacksync.com/edi/white-cap) [Starbucks Coffee Company 14 docs · 3 channels](https://www.stacksync.com/edi/starbucks) [Boscov's Department Stores 13 docs · 2 channels](https://www.stacksync.com/edi/boscovs-department-stores) [Dick's Sporting Goods 10 docs · 3 channels](https://www.stacksync.com/edi/dicks-sporting-goods) [Big Lots 7 docs · 2 channels](https://www.stacksync.com/edi/big-lots) [Nordstrom 28 docs · 8 channels](https://www.stacksync.com/edi/nordstrom) [JCPenney 25 docs · 20 channels](https://www.stacksync.com/edi/jcpenney) [NEXCOM (Navy Exchange Service Command) 20 docs · 2 channels](https://www.stacksync.com/edi/nexcom-navy-exchange-service-command) [Macy's 17 docs · 5 channels](https://www.stacksync.com/edi/macys) [AAFES (Army and Air Force Exchange Service) 15 docs · 3 channels](https://www.stacksync.com/edi/aafes-army-and-air-force-exchange-service) [Browse the full directory](https://www.stacksync.com/edi) FAQ ## Staples Inc. EDI questions ### Which EDI documents are listed for Staples Inc.? X12 860 Purchase Order Change Request Buyer Initiated; X12 850 Purchase Order; X12 855 Purchase Order Acknowledgment; X12 846 Inventory Inquiry Advice; X12 856 Ship Notice Manifest; X12 990 Response To A Load Tender; X12 204 Motor Carrier Load Tender; additional documents are shown in the mapping plan. Confirm which documents, directions and versions apply to your account. ### How should I choose the Staples Inc. EDI channel? The directory lists 2 channels for Staples Inc., including Staples US (via Rithum), Staples. Match the channel to your actual trading relationship and compare its document list before reusing a mapping. ### Which identifiers should the Staples Inc. mapping preserve? For X12 860 Purchase Order Change Request Buyer Initiated, plan around original purchase order, change revision and affected line. For X12 850 Purchase Order, use buyer purchase order, order line and trading-party identifiers. Use the partner guide to locate these values and check their allowed formats. ### Does a successful EDI receipt mean Staples Inc. accepted the business document? Track delivery, document validation and business processing separately. An AS2 message disposition notification (MDN) confirms transport receipt; an X12 997 or 999 reports technical validation. Use the agreed business response or reconciliation report to confirm that the order, shipment or invoice was processed. ### What should be tested before launching Staples Inc. EDI? Apply a quantity reduction to the existing order instead of creating another order. Test a cancellation arriving after allocation or shipment and route it to an exception owner. Also test missing responses and recovery after a destination failure. Assign an owner to each failure and obtain partner approval before launch. ## Your last integration took months. Your next one takes a prompt. 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